I wasn't going to respond to this line but you've written something
which got hold of me.
You should keep electronic material such as e-mails and input data
files ON PAPER!! When you change computers or software the old electronic
material is not always retrievable; a paper copy is.
Regards,
H. Daryl Richardson
----- Original Message -----
From: "Mark Gilligan" <m_k_gilligan@yahoo.com>
To: <seaint@seaint.org>
Sent: Tuesday, July 03, 2007 8:37 AM
Subject: Re: Document Control Systems - Suggestions Requested
> In my experience the most consistent and best
> maintained filing systems have been maintained by a
> clerk as opposed to making the project engineer
> responsible. If the filing system is ket simple a
> clerk should have little problem figuring out what
> correspondence goes with what project even if you do
> not write the job number on it.
>
> The challange is how to capture all of the relevant
> e-mails. I am not sure there is a good way to deal
> with this.
>
> At one firm they had a day-file system whereby a copy
> of all correspondence was put into a file for the
> project manager to review before it went into the
> project files. This was simple and allowed the PM to
> keep informed of all discussions with the client.
>
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